ADMINISTRATIVE ASSISTANT (1 POSITION) AA001/08/19

VACANCY ANNOUNCEMENT

ICPAU is the national professional accountancy body in Uganda, established by The Accountants Act. It has the legal mandate to regulate and maintain the Standard of Accountancy in Uganda; to prescribe and regulate the conduct of accountants and practising accountants in Uganda; as well as conduct professional accountancy examinations in Uganda.

ICPAU seeks to recruit a dynamic, visionary, courteous, self-driven, energetic, team player and committed individual of high integrity who can bring expertise in his/her field. The ideal candidate should:

• Have a good command of the English language (both spoken and written).
• Have excellent communication and computer skills.
• Have good interpersonal skills.
• Have analytical and problem–solving skills.
• Be creative, innovative, adaptable and have a passion for quality.

1. ADMINISTRATIVE ASSISTANT (1 position) AA001/08/19

Directorate: STANDARDS & REGULATION

Reports to: Director, Standards and Regulation

Reviewing Officer: Secretary/CEO

Role Location: Kampala

Role Purpose & Context:

The job holder provides timely and efficient administrative support to the Directorate of Standards and Regulation and the Directorate of Education.

Key Responsibilities:

1. 1Participates in arranging meetings, activities and events.
2. Follows up on the production of and/or prepares minutes and actions therein.
3. Maintains the Directorate’s diary and coordinates meetings and travels.
4. Assists in procurement of products and services.
5. Participates in development of plans and budgets.
6. Monitors maintenance requirements, calling for repairs and maintenance of equipment as necessary.
7. Monitors supplies inventory, anticipates needed supplies and requisitions for supplies.
8. Provides administrative support for the team as required.
9. Builds and manages relationships with the Institute’s stakeholders and ensures that the highest levels

of customer satisfaction are met.

Qualifications

1. Degree in Secretarial Studies, Office Administration

Experience

1. A minimum of two years’ relevant working experience in a reputable organization.
2. Customer service experience.

Personal attributes

1. Strong communication skills with members of staff, members, students and other stakeholders.
2. Strong negotiation skills to persuade staff members to follow agreed record storing guidelines.
3. Problem-solving and analytical skills to develop an understanding of how your Institute works and build integrated records systems.
4. Good project management and organizational skills.
5. A good grasp of new technology to use and adapt to new IT packages and systems.
6. An awareness of information management principles and familiarity with information systems and archives.
7. Attention to detail.
8. Flexibility to get involved in all aspects of information provision.

Competency Levels:

1. Interacting and presenting (II)
2. Organisation awareness (II)
3. Supporting and co-operating (I)
4. Organisation and execution of work (II)

Terms of Appointment: Permanent

HOW TO APPLY: Interested applicants should write to the address below or by email; recruitment@icpau.co.ug describing how they qualify for the position by FRIDAY, 2nd AUGUST 2019, quoting the Job Reference Numbers above.  Only selected candidates will be contacted.

Your application should include a detailed curriculum vitae, copies of certificates, and functioning telephone numbers/e-mail addresses. Send your application with all the necessary documents quoting the job reference number to the address below.

The Secretary/CEO

Institute of Certified Public Accountants of Uganda,

42 Bukoto Street, Kololo,

P. O. Box 12464, Kampala, Uganda.

Website: www.icpau.co.ug